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Time Xpress
April 2017
Version 8.0.4
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Contact support to confirm you are licensed for Time Xpress.
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- Select the Shift you would like to replace from the Grid view and then select Find Replacement which can be found under the Modify Schedule button as described in 4.2.1.2.
- The page below will display with a list of employees (1) who are eligible replacements for the shift. Filters can be applied if desired (2) to narrow down the results. When you have identified the employee who will replace the existing employee, check the box next to that employee (3) then click on the Update Shifts button (4). This will update the shift and return you back to the Grid view displaying the change.
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- This Feature can be switched on/off and is generally used for big events as a fast way to Check staff in and out
- Click on the Fast Check-In/Out button from either the Grid or Map view and the page below will display
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The auto match area of Time Xpress is for working with Attendance records from time clocks. When auto match is in effect, check-ins and check-outs from time clocks are automatically applied to to the scheduled shifts. Auto matching is an automated form of the time import capability of the eTime Xpress program. Auto match, when combined with auto import, minimizes the amount of time that is required to apply ins and outs to the schedule. Together, auto import and auto match allow you to see time clock activity in near realtime, including the possibility of receiving alerts for events such as employee being late for their shift.
Use the auto match icon at the top left of the Time Xpress screen.
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There are two types of records: attendance records and shift records. Attendance records are the individual Check-Ins and Check-Outs. Shift records are the shifts from the Visual Scheduler and Time and Attendance areas of eTime Xpress.
The screen is divided in two. You can put shift attendance records at the top and attendance shift records at the bottom, or vice versa. Flip between the two using the flip button at the top right of the screen: 
You select (put a checkmark on) a record in the top half of the screen, and then you are shown the associated records at the bottom of the screen.
Attendance view
Below: with the check-in for employee 4 selected at the top of the screen, the associated shift is shown at the bottom of the screen.
Shift view
Below: with the shift for employee 3 selected at the top of the screen, the associated attendance records are shown at the bottom of the screen.
Functions
By highlighting attendance records and shifts, you can change how they are matched to each other. For example, Items that are matched can be unmatched, and items that are not matched can be matched.
The system will attempt to match the selected attendance records with their relevant shifts. It will make the best match based on the employee, the time of the attendance record, and the type of record, and in vs out.
The selected attendance or shift records will be unmatched from the associated shift or attendance records.
The selected attendance record will be set so that it will not be considered during any matching operations. E.g. if the employee checked-in twice for the same shift. This is the logical equivalent of deleting an attendance record.
The selected Ignored record will be set back to regular (not ignored).
You can add, update, and remove shifts from the schedule.
Check a shift in or out, remove the check-in or out from a shift, or update a shift's meal breaks. This is typically used to correct errors made by the employee. E.g., if the employee checks-in at the start of the shift, and then accidentally presses the check-in button instead of the check-out button at the end of the shift, then the second check-in needs to be ignored, and the shift needs to be checked-out manually using the check-out action.
Match the selected attendance records with the selected shift record.
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