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Table of Contents

Table of Contents
1. Overview
2. Existing clients
3. New Clients
4. User Guide
4.1. Log In for Supervisors/Managers
4.1.1. Changing the Language
4.1.2. Forgot Password
4.2. Profile
4.3. Control Centre
4.3.1. Grid View explained
4.3.1.1. e-Clock Action
4.3.1.2. Modify Schedule
4.3.1.2.1. Find Replacement
4.3.2. Map View explained
4.3.3. Fast Check-In/Out
4.4. Filters
4.5. Messages

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Overview

Time Xpress is a supervisor portal giving them the ability to manage employees while away from the office. It provides supervisors with a suite of tools for workforce time collection, attendance monitoring and communicating with team members, all in real-time. It is available in both a web and mobile version.
Time Xpress provides a variety of features including:

• Ways to manage time collected from multiple sources including timesheets, web apps, and physical devices.
• Automation of time clock data by allowing for importing from a physical device and matching these records automatically (where possible). Where an automatic match is not possible, an exception will be provided, which can be reviewed and actioned by the manager.
• Managers can also quickly be notified if people don't show up or are late (notifications). This helps the company find out before their customer contacts the manager informing them that their hired help has not shown up. Ability to chat (communicate) between managers and other team members. For example, an employee can communicate with their manager if they are running late. If an employee cannot make their scheduled shift, it also allows the manager to find a replacement quickly and add them to a shift.

The mobile app is available as a free download from the Google Play Store and the Apple iTunes App Store (search for 'Celayix'). The browser version can be reached by going to: https://time-xpress.celayix.com

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Existing clients

Contact support to confirm you are licensed for Time Xpress.

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New Clients

Each client will be assigned a Client ID. This will be detailed in the Welcome E-Mail sent by the Celayix Customer Success team. If you do not know your Client ID, please contact Celayix.
If licensed, the username and password for this application will also be contained within the Welcome Email.

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User Guide

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Log In for Supervisors/Managers

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• Enter Client ID (1), Username (2) and Password (3) in the respective fields and click Login (4)
• Click on the image Image Added (5) to view what has been entered in the password field
• To save the user credentials, check the checkbox (6) Stay logged in

NB: This should only be checked on a personal device/pc

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Changing the Language

• Click on the label English (7) to change the language

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Forgot Password

• If the user has forgotten their password, click Forget your password? (8). Enter Client ID, Username and click Reset Password.

_NB: If the user does not have an email setup in eTime this process will fail and the user will receive the following error message "Your email is not correct! Please contact your administrator at your company."_h2.

• Clicking on the Icon indicated by (1) will display the menu options below

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(2) Change Branch – This is where you can change the branch if your organisation has multiple branches. You will only see multiple branches if your security settings allow it which is set within eTime Xpress
(3) Update Password – Click here to change your password. The new password will be used for Time and eTime Xpress
(4) Preferences – You can change the Date Display to either MM/DD/YYYY or DD/MM/YYYYY and the Time format to either a 12 or 24 Hour Clock
(5) Give us Feedback – This allows you to email Celayix directly and provide us with any feedback concerning the application.

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Control Centre

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Grid View explained

• This grid view is similar to the Control Center view within Visual Scheduler. In this view you have the ability to update, add, delete shifts, check employees in and out of shifts, record breaks, safety checks, and find replacements.
• The Grid view auto refreshes.

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