Adding a new employee to the system is done in three steps:
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This page applies to R814 and earlier of Celayix. Users of R900 and higher, refer to the relevant guides in the Schedule Xpress section.
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Adding a new employee to the system is done in three steps:
Add employee master record
Create Team Xpress account
Create eClock account
Add the new
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employee
On the main screen, click Employees. Note that this may be called something else in your system, such as Staff, Guards, Nurses, etc.
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Save the record using the blue diskette.
Create the Team Xpress
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account
The employee needs a Team Xpress account if they will use the Team Xpress app, or if they will be calling a Voice Xpress phone number, to review their shifts and to check in and out of their shifts. If they will not be doing check-ins, they still need a Team Xpress account but they will not also need an eClock account (see below).
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Style 1 - First name + initial of last name
The Team Xpress account name will look like: BartS, BritneyS, AngelinaJ
On the next page, click the Add All button in the middle of the page.
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Press the Generate button. Accounts will be created, and a window will show you the results. You will notice that accounts will not be created for employees who already have accounts.
Style 2 -
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Based on employee short name
The Team Xpress account name will look like: SimpsonB, SpearsB, JolieA
On the next page, fill in the three fields.
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Press the Generate button. Accounts will be created, and a window will show you the results. You will notice that accounts will not be created for employees who already have accounts.
Create the eClock
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account
The employee needs an eClock account if they will use Team Xpress or Voice Xpress to check in and out of their shifts. If they will not be doing check-ins, then they do not need an eClock account, but they still need a Team Xpress account to review their schedules and perform other actions.
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The program will attempt to create an eClock account for every active employee. It is okay to Add All, because the program will skip employees who already have an account.
Enter VXP1 in the field at the bottom of the screen. This will set the eClock permissions for the new accounts that are created.
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